Bianca, I would ask the committee to hire a professional photographer and to give you the opportunity to speak with the photographer. Also, ask the committee the type of portrait they are asking of you to paint. I am sure they know this person quite well and will be able to give you good ideas. I am sure they can give good explanation why they want photos.
I would go with the photographer as his assistant and this will give you the time you need and to set the pose as you would like. Mike has a good point you could present your self as the photographer.
I am curtain that you will paint a excellent portrait.
I hope this helps.
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